Records Management or Document Management? Differences?
The ECM World is full of acronyms, concepts and terms which boundaries seem extremely confusing.
Usually, the concern for document management software is allowing access and retrieval of documents in digital format by many users. This usually allows collaborative work with documents, but not all ECM or DM systems can ensure special treatment for tax documents, labor, contract or others that require it.
Among the record management tools that do have special modules Alfresco, with a very well written book about records management on Alfresco by our friends at Formtek (bottom right of the page).
Every day we talk about Records Management, but few really know what you mean with this term and how it differs from Document Management.
We will try to resolve this confusion by explaining two fundamental aspects that differentiate them.
We will try to resolve this confusion by explaining two fundamental aspects that differentiate them.
Records and Documents are not the same
A document may be a record, but not all documents are records. Records are about management and business activity, so they are usually subject to compliance with laws, either for storage or edition once created.
Not all document management software can help you with your records
Usually, the concern for document management software is allowing access and retrieval of documents in digital format by many users. This usually allows collaborative work with documents, but not all ECM or DM systems can ensure special treatment for tax documents, labor, contract or others that require it.
Among the record management tools that do have special modules Alfresco, with a very well written book about records management on Alfresco by our friends at Formtek (bottom right of the page).
Jadi apa yang kita perlukan ?
Untuk kita di Indonesia, umumnya masih mencari bentuk akses dan mengambil format dokumen digital, dibandingkan manajemen record yang terkait dengan dokumen.
Saya bisa membayangkan, dokumen kita berikan nomor (umumnya disebut nomor naskah dalam tata naskah), tapi tidak semua bisa mengingat baik apa isi dokumen. Inilah gunanya record. Record akan memudahkan link dan data antar dokumen terkait.
Silahkan hubungi kami untuk solusi ini. Kami memiliki solusi Globodox dan Sohodox untuk menjawab manajemen record Anda.